The Villages British Motoring Club Bylaws  

The Villages, Florida

Article I – Name And Purpose

Section I. Name

The name of this organization shall be the The Villages British Motoring Club (hereafter referred to as “the Club”).

Section 2. Purpose

The Club is organized exclusively for social, educational, and recreational purposes consistent with it's status as a nonprofit organization under applicable Federal and State law.

The purpose of the Club is to:

• Promote interest in British automobiles.
• Encourage fellowship among members.
• Organize and participate in British and other automobile-related events.
• Support educational activities related to the preservation, restoration, and enjoyment of British automobiles.
• Provide enjoyable social activities for members and their guests.

The Club shall operate in a friendly and informal manner consistent with the interests

of it's members.

Article II – Membership

Section 1. Eligibility

Membership shall be open to individuals who:

• Have an interest in British automobile.
• Support the purposes of the Club.
• Pay annual dues established by the membership.

Ownership of a British automobile is encouraged, but not required.

Section 2.  Membership Categories

The Club may establish categories such as:

• Resident Individual Membership
• Associate Membership
• Honorary Membership

Section 3. Rights of Members

Members in good standing shall be entitled to:

• Attend Club meetings and events
• Associate members may be restricted from Village Recreation Center activities
• Vote on Club business
• Serve as committee members
• Hold office if willing and able
• Members are encouraged to volunteer to lead current events and or to create new events for the Club. Any member wishing to do so should contact the Events Director for scheduling and assistance.

Section 4. Guests

Members may invite guests to Club activities at the discretion of event organizers.

Article III -  Dues

Section 1. Annual Dues

Annual dues shall be established by a majority vote of directors present at a board regular meeting.

Dues are payable by all members starting December 1^st through January 31^st. Any member not paid up by February 1^st will be moved into an expired status, but may pay up and be restored to active status.

Section 2. Use of Funds

Club funds shall be used solely for:

• Club operations
• Club sponsored events
• Charitable activities approved by the membership
• Administrative expenses

No Club funds shall inure to the personal benefit of any member or officer except for reimbursement of approved expenses.

Article IV – Officers

Section 1. Officers

The officers of the Club shall consist of:

• President
• Vice President
• Secretary
• Treasurer
• Event/Social Director
• Membership Director
• Communications Director
• Graphics Director
• Advertising Director

Section 2. Duties

President

• Preside at meetings.
• Provide general leadership and coordination.
• Serve as primary Club representative

Vice President

• Assist the President.
• Act in Presidents absence.

Secretary

• Maintain meeting minutes.
• Maintain Club records and correspondence.

Treasurer

• Maintain financial records.
• Collect dues
• Present financial reports.
• Prepare any required filings.

Event/Special Director

• Coordinate Club events and outings such as, Show & tell. Poker run, Treasure hunt,

  Drive & dine.

• Christmas Party
• Christmas Tree Charity event
• Contracts and hotel logistics for Annual Car Show.
• Work with event volunteers, including assisting them with messages about the event to the membership.

Membership Director

• Maintain Membership records.
• Order and distribute name tags
• Welcome new members.
• Brief new members on the use of the Club website.

Communications Director

• Send newsletters about Club events and activities via website and Facebook.
• Maintain website.
• Maintain Facebook.
• Maintain contact with other British automobile clubs.

Graphics Director

• Design event logos, awards/trophies, promotional merchandise and literature.
• Design Marketing materials and Club merchandise.
• Procurement of same.
• Maintain digital files for distribution/use in web based application and social media.

Advertising Director

• Seek ways to advertise the Club to the general public throughout the year.
• Create newspaper advertising for the Annual Brits at the Waterfront show.
• Seek to insert Club news of upcoming events as well as past events in The Village Sun and other local newspapers.
• Make effort to have the Club featured as often as possible in the Love Your Ride section.

Other Duties

• An officer may be tasked with overseeing a particular sub committee for example, the Registration committee for the Waterfront Inn annual auto show.
• An officer may not select or appoint a member to a particular task without board approval unless that officer has direct responsibility for that task.
• The President, Communications and the Events/Social Director shall be the only Board members who may send messages directly to the membership via email or Facebook. All other directors and or event leaders will send there message to the Communications to be forwarded.

Article V – Officer  Succession and Replacement

Section 1. Continuity of Leadership

The Club recognizes the value of experienced leadership and does not require periodic officer election when officers remain willing and able to serve.

The Vice President and Secretary shall be elected from the current board members by a majority vote of the board. These members will be responsible for both board positions.

Current officers may continue in their positions indefinitely unless they:

• Resign.
• Become unable to perform their ditties.
• Request replacement.
• Fail to perform their duties and are removed by a majority vote of the board.

Section 2. Vacancies

When an officer resigns or is unable to continue serving:

• The President shall announce the vacancy to the membership.
• Volunteers may be accepted from members in good standing.
• A replacement shall be selected by a majority vote of the Board.
• The replacement shall serve the remainder to the term. (See Article V Section 1.)

Section 3. Presidential Vacancy

If the office of the President becomes vacant for any reason:

• The Vice President shall assume the office of President.
• The resulting Vice Presidential office shall be filled per Article V Section 1.

Section 4. Temporary Assistance.

The President may appoint members to assist officers with specific responsibilities as needed.

Article VI – Meetings

Section 1. Regular Meetings

Regular meetings shall be held on the first Tuesday of January, March, June and September at the Truman Recreational Center at 9:30 AM, or at times and locations to be determined by the board.

Section 2. Voting

Unless other wise specified in these bylaws, actions shall be approved by a simple majority of the members present at a scheduled Board meeting.

Section 3. Board meetings

The Board shall meet once a month at a time and place to be determined each month.

Article VII – Activities

The Club may organize and participate in activities including but not limited to:

• The Village car shows
• Regional Automobile events
• Drive-and-dine outings
• Show-and-tell presentations
• Technical demonstrations
• Annual British car show
• Holiday parties and dinners
• Charity-related activities
• Other social or car related events approved by the board

Participation in Club actives is voluntary.

Members are responsible for compiling with all traffic laws and regulations during Club events.

Article VIII – Committees

Section 1. Committees

The Board may establish Sub committees as needed to organize and run a particular event or to assist a Director when needed.

Article IX – Financial Management

Section 1. Fiscal Year

The fiscal year shall be January 1 through December 31.

Section 2. Banking

Club funds shall be deposited in accounts approved by the Board.

Section 3. Financial Reports

The treasurer shall provide periodic financial reports to the membership.

Section 4. Expenditures.

• Routine expenditures may be authorized by the Treasurer and President.

• Extraordinary expenditures exceeding an amount established by the Board shall require Board approval.
• The bylaws authorize the Treasurer to establish an online banking account with Board approved bank.

Article X – Nonprofit Status

• The Club shall be operated exclusively as a nonprofit organization.
• No part of the Club's net earnings shall benefit any private individual except for approved reimbursement of legitimate Club expenses.
• Upon dissolution of the Club, any remaining assets shall be distributed to one or more nonprofit organizations consistent with applicable federal and Florida law.

Article XI – Amendments

These bylaws may be amended by a majority vote of Board members present at a regular meeting, provided notice of the proposed amendment has been given at least two weeks prior to next scheduled Board meeting.

Article XII – Sprite of the Club

The Villages British Motoring Club is intended to be a friendly, relaxed organization whose primary purpose is the enjoyment of British automobiles and fellowship of its members.

These bylaws are intended to provide basic guidance while avoiding unnecessary rules, procedure, or formality.

Members are encouraged to participate, volunteer, and enjoy the Club in a spirit of camaraderie, respect, and good humor.

Adopted by the Membership Board of Directors on: ___August 27, 2026____

President: ___Alexander Turner_______________

Secretary: ___Charles A Culver_______________

Date: ____September 1st, 2026_______________

Club Charities as of December 2025